PTO


Executive Committee Members


Teresa Hamm, President – pto.president@saintmary.org

Tracy Griffin, Vice President – pto.vicepresident@saintmary.org

Christine Scherder, Treasurer – pto.treasurer@saintmary.org

Alejandra Avendano, Secretary – pto.secretary@saintmary.org

Amy Turner, Teacher Representative

Nancy Hartgrove, Teacher Representative

Lori Valdepeñas, Teacher Representative

Amanda Esparza, Principal

Robyn Dahl, Assistant Principal


2024-2025 Board Bios

Q1 PTO Newsletter

Community Facebook Group


Overview

Each Saint Mary’s parent and teacher is automatically a member of the PTO. No dues or signups are required. An executive board recommends programs consistent with Diocesan guidelines and school policy that contribute to the fulfillment of the PTO’s purpose.


Board Elections

If you want to be more involved with the PTO, but are not ready for a Board position, please consider volunteering for a committee. A separate signup genius will be provided for those who wish to express interest in serving our community in this manner.


As you consider running for a PTO Board position, please thoughtfully review the responsibilities of each Board position, as stated below (as found in the most recently adopted PTO Board bylaws).


In addition to the responsibilities of each board member, as outlined below, a member of the PTO Board is expected to volunteer at PTO sponsored events. PTO Board members also act as liaisons between parents/staff and the Board. These positions are frequently viewed as “all hands on deck” when organizing/implementing events. The position of Vice President traditionally transitions to the roll of President at the end of the term.


Section 4. The responsibilities of the officers are:


A. President

  1. Preside at Board and general membership meetings;
  2. Appoint Chairs to the Standing and Ad Hoc Committees;
  3. Serve as a member of the School Advisory Board. The President acts as a liaison to ensure that PTO goals are established in conjunction with the goals of the School Advisory Board, including the integration of the strategic plan into PTO endeavors. 
  4. Coordinate with the Development Coordinator, School Advisory Board, PTO Executive Board, and Principal to bring social programs and fundraising events to the school that help benefit the School and the its community of families;
  5. Be an ex-officio member of all Committees;
  6. Provide regular updates on plan implementation and integration to the School and PTO general membership;
  7. Act as the direct line of communication with the Principal and St. Mary’s Catholic Church regarding PTO events and operations; 
  8. In conjunction with the Principal, assume responsibility for disseminating communications relating to PTO events and operations; and
  9. Assist and support the Principal as necessary;


B. Vice President

  1. Attend all Board and general membership meetings;
  2. Preside over all Board and general membership meetings in the absence of the President;
  3. Assume the duties of President in the event of resignation, vacancy, or removal;
  4. Oversee Board governance to include adherence to and updates of the Bylaws;
  5. Oversee parliamentary procedure and decisions;
  6. Be an ex-officio member of all Committees;
  7. Assist and support the President and Principal as necessary;


C. Secretary

  1. Attend all Board and general membership meetings;
  2. Take detailed notes during Board and general membership meetings;
  3. Record votes, decisions, and future action items;
  4. Type a draft of meeting minutes and distribute to the Board for review;
  5. Amend, edit, and submit any suggested changes of the meeting minutes as necessary to the President and Principal for review and approval; 
  6. Distribute copy of final meeting minutes to the Board;
  7. Keep a file of meeting minutes for future reference;
  8. Distribute any other communications as needed;
  9. Compile, produce, and record election candidate statements and election results;
  10. Assist and support the President and Principal as necessary


D. Treasurer

  1. Attend all Board and general membership meetings;
  2. Collect all monies of the PTO and deposit same in authorized depository;
  3. Pay all expenses submitted under the PTO;
  4. Establish a budget within the working of the school's fiscal management;
  5. Attend all Board and general membership meetings;
  6. Keep a full and accurate account of proceeds and expenditures;
  7. Make disbursements as authorized by the Principal and the Board;
  8. Present a financial statement at Board meetings, to the School Finance Committee, and at other times as requested by the Board and/or Principal;
  9. Serve as a member of and attend meetings for the School Finance Committee;
  10. Assist and support the President and Principal as necessary.