For the 2020-21 School Year:

Executive Role Descriptions (as of 04/29/21)

The President will

  • Preside at Board and general membership meetings;
  • Appoint Chairs to the standing and ad hoc committees;
  • Serve as a member of the School Board;
  • Coordinate with the Principal, School Board and other PTO Board members to bring social programs and fundraising events to the school that help benefit the school and the families that belong;
  • Be an ex-officio member of all Committees;
  • Provide regular updates on strategic plan implementation and integration;
  • Assist and support the Principal as necessary;
  • In conjunction with the Principal, assume responsibility for all communications (including the school website) relating to PTO operations.

The Vice President will

  • Attend all Board and general membership meetings;
  • Preside over all Board and general membership meetings in the absence of the President;
  • Assume the duties of the President in the event of resignation, vacancy or removal; 
  • Oversee Board governance to include adherence to and updates of the bylaws;
  • Oversee parliamentary procedure and decisions; 
  • Be an ex-officio member of all Committees
  • Assist and support the President and Principal as necessary.

The Secretary will

  • Attend all Board and general membership meetings; 
  • Take notes during Board and general membership meetings; 
  • Record decisions and future action items; 
  • Type and distribute minutes of meetings; 
  • Keep a file of meeting minutes for future reference; 
  • Distribute any other communications as needed; 
  • Amend, edit, and submit changes to the meeting minutes to the President and dissemination; 
  • Obtain signatures of meeting minutes from Principal prior to proper dissemination; 
  • Assist and support the President and Principal as necessary; 
  • Compile, produce and record election backgrounds and results.

The Treasurer will

  • Collect all monies of the PTO and deposit same in authorized depository; 
  • Pay all expenses submitted under the PTO; 
  • Establish a budget within the working of the school’s fiscal management; 
  • Attend all Board and general membership meetings; 
  • Keep a full and accurate account of proceeds and expenditures; 
  • Make disbursements as authorized by the Principal, the Board and Committee Chairs; 
  • Present a financial statement at every meeting and at other times as requested by the Board and/or Principal;
  • Serve as a member of the School Finance Committee;
  • Assist and support the President and Principal as necessary.